data analyst working with professional software on a laptop

Essential Data Analyst Tools Discover a List of The 12 Best Data Analyst Software & Tools On The Market

Top 12 Software & Tools for Data Analysts (2021)

To be able to perform data analysis at the highest level possible, people behind those processes will use tools and software that will ensure the best results. Although there are many of them on the market, data analysts must choose wisely in order to benefit their analytical efforts. That said, in this article, we will cover the best data analyst tools and name key features of each based on different types of analysis processes. But first, we will start with a basic definition and a brief introduction.

1) What Are Data Analyst Tools?

Data analyst tools is a term used to describe software and applications that data analysts use in order to develop and perform analytical processes that help companies to make better, informed business decisions while decreasing costs and increasing profits.

In order to make the best possible decision on which software you need to choose as an analyst, we have compiled a list of the top data analyst tools that have various focus and features, organised in software categories and represented with an example of each. Let’s get started.

2) What Tools Do Data Analysts Use?

overview of 12 essential data analyst tools and software

To make the most out of the infinite number of software that is currently offered on the market, we will focus on the most prominent tools needed to be an expert data analyst, starting with business intelligence.

1. Business intelligence tools

BI tools are one of the most represented means of performing data analysis. Specialised in business analytics, these tools will prove to be beneficial for every data analyst that needs to analyse, monitor, and report on important findings. Features such as self-service, predictive analytics, and advanced SQL modes make these solutions easily adjustable to every level of knowledge, without the need for heavy IT involvement. Our data analytics tools article wouldn’t be complete without business intelligence, and datapine is one example that covers most of the requirements both for beginner and advanced users.


One of the best BI tools for data analysts: datapine


Visual drag-and-drop interface with an easy switch to advanced SQL mode

Powerful predictive analytics features and interactive charts and dashboards

Intelligent alarms that are triggered as soon as an anomaly occurs

datapine is a popular business intelligence software, that is focused on delivering simple, yet powerful analysis features into the hands of beginners and advanced users that need a fast and reliable online data analysis solution. An effective user interface will enable you to simply drag-and-drop your desired values into datapine’s Analyzer and create numerous charts and graphs. If you’re an experienced analyst, you might want to consider the SQL mode where you can build your own queries but also easily switch back to the visual mode. Another crucial feature is the predictive analytics forecast engine. While there are numerous predictive tools out there, datapine’s provides simplicity and speed in its finest. By simply defining the input and output of the forecast based on specified data points and desired model quality, a complete chart will unfold together with predictions.

We should also mention robust artificial intelligence that is becoming an invaluable assistant in today’s analysis processes. Neural networks, pattern recognition, and threshold alerts will alarm you as soon as a business anomaly occurs so you don’t have to manually analyse large volumes of data – the data analytics software does it for you. Easily share your findings via dashboards or customised reports for anyone that needs quick answers to any type of business question.

2. Statistical Analysis Tools

Referring to computation techniques that often contain a variety of statistical techniques to manipulate, explore, and generate insights, there exist multiple programming languages to make (data) scientists’ work easier and more effective. With the expansion of various languages that are today present on the market, science has its own set of rules and scenarios that need special attention when it comes to statistical data analysis and modelling. Here we will present one of the most popular tools for a data analyst – R programming. Although there are other languages that focus on (scientific) data analysis, R is particularly popular in the community.

R programming / R-Studio

popular statistical data analysis tool for data analysts: R-Studio


An ecosystem of more than 10 000 packages and extensions for various types of data analysis

Statistical analysis, modelling, and hypothesis testing (e.g. analysis of variance, t test, etc.)

Active and communicative community of researches, statisticians, and scientists

R is one of the top data analyst tools that is usually referred to as a language designed by statisticians. It’s development dates back to 1995 and it’s one of the most used tools for statistical analysis and data science, keeping an open- source policy and running on a variety of platforms, including Windows and macOS. RStudio is by far the most popular integrated development environment. R’s capabilities for data cleaning, data reduction, and data analysis report output with R markdown, makes this tool an invaluable analytical assistant that covers both general and academic data analysis. It is compiled of an ecosystem of more than 10 000 packages and extensions that you can explore by categories, and perform any kind of statistical analysis such as regression, conjoint, factor cluster analysis, etc. Easy to understand for those that don’t have a high-level of programming skills, R can perform complex mathematical operations by using a single command. A number of graphical libraries such as ggplot and plotly make this language different than others in the statistical community since it has efficient capabilities to create quality visualisations.

R was mostly used in the academic area in the past, today it has applications across industries and large companies such as Google, Facebook, Twitter, and Airbnb, among others. Due to an enormous number of researches, scientists, and statisticians using it, R has an extensive and active community where new technologies and ideas are presented and communicated regularly.

3. General-purpose programming languages

Programming languages are used to solve a variety of data problems. We have explained R and statistical programming, now we will focus on general ones that use letters, numbers, and symbols to create programs and require formal syntax used by programmers. Often, they’re also called text-based programs because you need to write software that will ultimately solve a problem. Examples include C#, Java, PHP, Ruby, Julia, and Python, among many others on the market. Here we will present Python as one of the best tools for data analysts that have coding knowledge as well.


One of the most useful general-purpose programming languages for data analysts: Python


An open-source solution that has simple coding processes and syntax so it’s fairly easy to learn

Integration with other languages such as C/C++, Java, PHP, C#, etc.

Advanced analysis processes through machine learning and text mining

Python is extremely accessible to code in comparison to other popular languages such as Java, and its syntax is relatively easy to learn making this tool popular among users that look for an open-source solution and simple coding processes. In data analysis, Python is used for data crawling, cleaning, modelling, and constructing analysis algorithms based on business scenarios. One of the best features is actually its user-friendliness: programmers don’t need to remember the architecture of the system nor handle the memory – Python is considered a high-level language that is not subject to the computer’s local processor.

Another noticeable feature of Python is its portability. Users can simply run the code on several operating systems without making any changes to it so it’s not necessary to write completely new code. This makes Python a highly portable language since programmers can run it both on Windows and macOS. An extensive number of modules, packages and libraries make Python a respected and usable language across industries with companies such as Spotify, Netflix, Dropbox and Reddit as most popular ones that use this language in their operations. With features such as text mining and machine learning, Python is becoming a respected authority for advanced analysis processes.

4. SQL consoles

SQL is programming language that is used to manage/query data held in relational databases, particularly effective in handling structured data as a database tool for analysts. It’s highly popular in the data science community and one of the analyst tools used in various business cases and data scenarios. The reason is simple: as most of the data is stored in relational databases and you need to access and unlock its value, SQL is a highly critical component of succeeding in business, and by learning it, analysts can offer a competitive advantage to their skillset. There are different relational (SQL based) database management systems such as MySQL, PostgreSQL, MS SQL, and Oracle, for example, and by learning these data analysts’ tools would prove to be extremely beneficial to any serious analyst. Here we will focus on MySQL Workbench as the most popular one.

MySQL Workbench

SQL consoles example: Mysql Workbench


A unified visual tool for data modelling, SQL development, administration, backup, etc.

Instant access to database schema and objects via the Object Browser

SQL Editor that offers colour syntax highlighting, reuse of SQL snippets, and execution history

MySQL Workbench is used by analysts to visually design, model and manage databases, optimise SQL queries, administer MySQL environments, and utilise a suite of tools to improve the performance of MySQL applications. It will allow you to perform tasks such as creating and viewing databases and objects (triggers or stored procedures, e.g.), configure servers and much more. You can easily perform backup and recovery as well as inspect audit data. MySQL Workbench will also help in database migration and is a complete solution for analysts working in relational database management and companies that need to keep their databases clean and effective.

5. Standalone predictive analytics tools

Predictive analytics is one of the advanced techniques, used by analysts that combine data mining, machine learning, predictive modelling, and artificial intelligence to predict future events, and it deserves a special place in our list of data analysis tools as its popularity increases in recent years with the introduction of smart solutions that enabled analysts to simplify their predictive analytics processes. You should keep in mind that some BI tools we already discussed in this list offer easy to use, built-in predictive analytics solutions but, in this section, we focus on standalone, advanced predictive analytics that companies use for various reasons, from detecting fraud with the help of pattern detection to optimising marketing campaigns by analysing consumers’ behaviour and purchases. Here we will list a data analysis software that is helpful for predictive analytics processes and helps analysts to predict future scenarios.


predictive analytics software: SAS Forecasting


Automatic forecasting for a large number of entities or products, including hierarchical forecasting

Scalability and modelling by combining 2 or more models and creating an ensemble

An unlimited model repository that includes time series and casual methods such as ARIMA and ARIMAX

SAS Forecasting for Desktop has established itself as one of the most prominent advanced data analysis software that offers a wide range of forecasting methods, including hierarchical reconciliation, event modelling, what-if analysis, and scenario planning. Their features comprise 7 core areas of forecasting processes, some of them we already mentioned: automatic forecasting, scalability and modelling, unlimited model repository, easy-to-use GUI, event-modelling console, what-if analysis, and data preparation. Based on the variables that you enter in the modelling process, SAS will automatically select variables to generate forecasts to unravel what happens in your business.

Moreover, with a bundle of the SAS Forecast Server, and Visual Forecasting solutions, this data software enables users to produce a large number of forecasts, and automate their processes. Since the company is on the market for decades, they have established themselves as an authority figure in predictive analytics, and it certainly makes sense to give them a try.

6. Data modelling tools

Our list of software for analysts wouldn’t be complete without data modelling. Creating models to structure the database and design business systems by utilising diagrams, symbols, and text, ultimately represent how the data flows and is connected in between. Businesses use data modelling tools to determine the exact nature of the information they control and the relationship between datasets, and analysts are critical in this process. If you need to discover, analyse, and specify changes on information that is stored in a software system, database or other application, chances are your skills are critical for the overall business. Here we will show one of the most popular data analyst software used to create models and design your data assets.

erwin data modeler (DM)

data analyst tools example: erwin data modeler


Automated data model generation to increase productivity in analytical processes

Single interface no matter the location or the type of the data

7 different versions of the solution you can choose from and adjust based on your business needs

erwin DM works both with structured and unstructured data in a data warehouse and in the cloud. It’s used to “find, visualise, design, deploy and standardise high-quality enterprise data assets,” as stated on their official website. erwin can help you reduce complexities and understand data sources to meet your business goals and needs. They also offer automated processes where you can automatically generate models and designs to reduce errors and increase productivity. This is one of the tools for analysts that focus on the architecture of the data and enable you to create logical, conceptual, and physical data models.

Additional features such as a single interface for any data you might possess, no matter if it’s structured or unstructured, in a data warehouse or the cloud makes this solution highly adjustable for your analytical needs. With 7 versions of the erwin data modeler, their solution is highly adjustable for companies and analysts that need various data modelling features.

7. ETL tools

ETL is a process used by companies, no matter the size, across the world, and if a business grows, chances are you will need to extract, load and transform data into another database to be able to analyse it and build queries. There are some core types of ETL tools such as batch ETL, real-time ETL, and cloud based ETL, each with its own specifications and features that adjust to different business needs. These are the tools used by analysts that take part in more technical processes of data management within a company, and one of the best examples is Talend.


One of the best ETL tools: Talend


Collecting and transforming data through data preparation, integration, cloud pipeline designer

Data governance feature to build a data hub and resolve any issues in data quality

Sharing data through comprehensive deliveries via APIs

Talend is a data integration platform used by experts across the globe for data management processes, cloud storage, enterprise application integration, and data quality. It’s a Java-based ETL tool that is used by analysts in order to easily process millions of data records, and offers comprehensive solutions for any data project you might have. Talend’s features include (big) data integration, data preparation, cloud pipeline designer, and stitch data loader to cover multiple data management requirements of an organisation. This is an analyst software extremely important if you need to work on ETL processes in your analytical department.

Apart from collecting and transforming data, Talend also offers a data governance solution to build a data hub and deliver it through self-service access through a unified cloud platform. You can utilise their data catalog, inventory and produce clean data through their data quality feature. Sharing is also part of their data portfolio; Talend’s data fabric solution will enable you to deliver your information to every stakeholder through a comprehensive API delivery platform. If you need a data analyst tool to cover ETL processes, Talend might be worth considering.

8. Unified data analytics engines

If you work for a company that produces massive datasets and needs big data management solution, then unified data analytics engines might be the best resolution for your analytical processes. To be able to make quality decisions in a big data environment, analysts need tools that will enable them to take full control of their company’s robust data environment. That’s where machine learning and AI play a significant role. That said, Apache Spark is one of the tools on our list that supports big-scale data processing with the help of an extensive ecosystem.

Apache Spark

Apache Spark - a unified data analytics engine


High performance: Spark owns the record in the large-scale data processing

A large ecosystem of data frames, streaming, machine learning, and graph computation

A collection of over 100 operators for transforming and operating on large scale data

Apache Spark is originally developed by UC Berkeley in 2009 and since then, it has expanded across industries and companies such as Netflix, Yahoo, and eBay that have deployed Spark, processed petabytes of data and proved that Apache is the go-to solution for big data management. Their ecosystem consists of Spark SQL, streaming, machine learning, graph computation, and core Java, Scala, and Python APIs to ease the development. Already in 2014, Spark has officially set a record in large-scale sorting. Actually, the engine can be 100x faster than Hadoop and this is one of the features that is extremely crucial for massive volumes of data processing.

You can easily run applications in Java, Python, Scala, R, and SQL while more than 80 high-level operators that Spark offers will make your data transformation easy and effective. As a unified engine, Spark comes with support for SQL queries, MLlib for machine learning and GraphX for streaming data that can be combined to create additional, complex analytical workflows. Additionally, it runs on Hadoop, Kubernetes, Apache Mesos, standalone or in the cloud and can access diverse data sources. Spark is truly a powerful engine for analysts that need support in their big data environment.

9. Spreadsheet applications

Spreadsheets are one of the most traditional forms of data analysis. Quite popular in any industry, business or organisation, there is a slim chance that you haven’t created at least one spreadsheet to analyse your data. Often used by people that don’t have high technical abilities to code themselves, spreadsheets can be used for fairly easy analysis that doesn’t require considerable training, complex and large volumes of data and databases to manage. To look at spreadsheets in more detail, we have chosen Excel as one of the most popular in business.


Mircosoft Excel


Part of the Microsoft Office family, hence, it’s compatible with other Microsoft applications

Pivot tables and building complex equations through designated rows and columns

Perfect for smaller analysis processes through workbooks and quick sharing

Excel needs a category on its own since this powerful tool has been in the hands of analysts for a very long time. Often considered as a traditional form of analysis, Excel is still widely used across the globe. The reasons are fairly simple: there aren’t many people who have never used it or came across at least once in their career. It’s a fairly versatile data analyst tool where you simply manipulate rows and columns to create your analysis. Once this part is finished, you can export your data and send it to the desired recipients, hence, you can use Excel as a report tool as well. You do need to update the data on your own, Excel doesn’t have an automation feature similar to other tools on our list. Creating pivot tables, managing smaller amounts of data and tinkering the tabular form of analysis, Excel has developed as an electronic version of the accounting worksheet to one of the most spread tools for data analysts.

A wide range of functionalities accompany Excel, from arranging to manipulating, calculating and evaluating quantitative data to building complex equations and using pivot tables, conditional formatting, adding multiple rows and creating charts and graphs – Excel has definitely earned its place in traditional data management.

10. Industry-specific analytics tools

While there are many tools on this list that are used in various industries and are applied daily in analysts’ workflow, there are solutions that are specifically developed to accommodate a single industry and cannot be used in another. For that reason, we have decided to include of one these solutions on our list, although there are many others, industry-specific data analysis programs and software. Here we focus on Qualtrics as one of the leading research software that is used by over 11000 world’s brands and has over 2M users across the globe as well as many industry-specific features focused on market research.


Qualtrics: data analysis software for market research


4 main experience features: customer, brand, employee, and product

Additional research services by their in-house experts

Advanced statistical analysis with their Stats iQ analysis tool

Qualtrics is a software for data analysis that is focused on experience management and is used for market research by companies across the globe. They offer 4 product pillars: the customer experience, brand, employee, and product experience, and additional research services performed by their own experts. Their XM platform consists of a directory, automated actions, Qualtrics iQ tool, and platform security features that combine automated and integrated workflows into a single point of access. That way, users can refine each stakeholder’s experience and use their tool as an “ultimate listening system.”

Since automation is becoming increasingly important in our data-driven age, Qualtrics has also developed drag-and-drop integrations into the systems that companies already use such as CRM, ticketing, or messaging, while enabling users to deliver automatic notifications to the right people. This feature works across brand tracking and product feedback as well as customer and employee experience. Other critical features such as the directory where users can connect data from 130 channels (including web, SMS, voice, video, or social), and Qualtrics iQ to analyse unstructured data will enable users to utilise their predictive analytics engine and build detailed customer journeys. If you’re looking for a data analytic software that needs to take care of market research of your company, Qualtrics is worth the try.

11. Data science platforms

Data science can be used for most software solutions on our list, but it does deserve a special category since it has developed into one of the most sought-after skills of the decade. No matter if you need to utilise preparation, integration or data analyst reporting tools, data science platforms will probably be high on your list for simplifying analytical processes and utilising advanced analytics models to generate in-depth data science insights. To put this into perspective, we will present RapidMiner as one of the top data analyst software that combines deep but simplified analysis.


data science platform example: RapidMiner


A comprehensive data science and machine learning platform with more than 1500 algorithms

Possible to integrate with Python and R as well as support for database connections (e.g. Oracle)

Advanced analytics features for descriptive and prescriptive analytics

RapidMiner is a tool used by data scientists across the world to prepare data, utilise machine learning and model operations in more than 40 000 organisations that heavily rely on analytics in their operations. By unifying the entire data science cycle, RapidMiner is built on 5 core platforms and 3 automated data science products that help in the design and deploy analytics processes. Their data exploration features such as visualisations and descriptive statistics will enable you to get the information you need while predictive analytics will help you in cases such as churn prevention, risk modelling, text mining, and customer segmentation.

With more than 1500 algorithms and data functions, support for 3rd party machine learning libraries, integration with Python or R, and advanced analytics, RapidMiner has developed into a data science platform for deep analytical purposes. Additionally, comprehensive tutorials and full automation, where needed, will ensure simplified processes if your company requires, so you don’t need to perform manual analysis. If you’re looking for analyst tools and software focused on deep data science management and machine learning, then RapidMiner should be high on your list.

12. Data visualisation tools & platforms

Data visualisation has become an indispensable tool in analysis processes. If you’re an analyst, there is probably a strong chance you had to develop a visual representation of your analysis or utilise some form of data visualisation. Here we need to make clear that there are differences between professional data visualisation tools often integrated through already mentioned BI tools, free available solutions as well as paid charting libraries. They’re simply not the same. Also, if you look at data visualisation in a broad sense, Excel and PowerPoint also have it on offer, but they simply cannot meet advanced requirements of a data analyst who usually chooses professional BI or data visualisation tools as well as modern charting libraries, as mentioned. We will take a closer look at Highcharts as one of the most popular charting libraries on the market.


data analyst software example: the data visualisation tool highcharts


Interactive JavaScript engine for charts used in web and mobile projects

Designed mostly for a technical-based audience (developers)

WebGL-powered boost module to render millions of datapoints directly in the browser

Highcharts is a multi-platform library that is designed for developers looking to add interactive charts into web and mobile projects. This charting library works with any back-end database and data can be given in CSV, JSON or updated live. They also feature intelligent responsiveness that fits the desired chart into the dimensions of the specific container but also places non-graph elements in the optimal location automatically.

Highcharts supports line, spline, area, column, bar, pie, scatter charts and many others that help developers in their online-based projects. Additionally, their WebGL-powered boost module enables you to render millions of datapoints in the browser. As far as the source code is concerned, they allow you to download and make your own edits, no matter if you use their free or commercial license. In essence, Basically, Highcharts is designed mostly for the technical target group so you should familiarise yourself with developers’ workflow and their JavaScript charting engine. If you’re looking for a more easy to use but still powerful solution, you might want to consider an online data visualisation tool like datapine.

3) Key Takeaways & Guidance

We have explained what are the tools used by data analysts, and provided a short description of each to provide you with insights needed to choose the one (or several) that would fit your analytical processes the best. We focused on diversity in presenting tools that would fit technically skilled analysts such as R Studio, Python, MySQL, or Workbench. On the other hand, data analysis software like datapine cover needs both for data analysts and business users alike so we tried to cover multiple perceptions and skill levels. To conclude, if you want to start an exciting analytical journey and test a professional BI solution for yourself, you can try datapine for a 14-day trial, completely free of charge and no hidden costs.


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