A logistics dashboard allows for the monitoring and reporting on important logistics KPIs concerning warehouse operations, transportation processes and the overall supply chain management. It is a modern analytics tool that helps to visualise and optimise logistics operations through advanced data analyses.
How to keep up, as a logistics organisation, with today’s thriving global economy where the customer is always more used to instant satisfaction? The answer is simple: it’s not a piece of cake. To manage all the ebbs and flows of your logistics processes, you need to track essential data that will help you extract actionable insights to drive your business success. With datapine’s BI dashboard software you can manage all your logistics data in one place and visualise it with interactive online dashboards updated in real time. By getting all your relevant logistics metrics together in one professional dashboard, businesses can manage their operations in an efficient way, find trends, and spot any potential issues to ensure a high-quality service. We’ll show you how with 4 industry examples.
Let's take a look at these 4 logistics dashboard examples: Transportation Dashboard - Warehouse KPI Dashboard - Supply Chain Dashboard - Pick & Pack Scorecard.
On the logistics dashboard template provided above, five metrics are displayed, each bringing valuable information to the transportation management. Monitoring your Loading Time and its Weight is a primary KPI to measure, as it will impact the rest of the transports efficiency. Knowing how long it takes your fleet to be loaded according to its weight will let you evaluate a certain time per ton and set targets of loading time. Optimising this time will consequently let you load more and transport more; but keep your targets realistic, as a rushed shipment often turns into a crushed shipment. Monitoring it over time will also enable you to identify trends and patterns that can translate a certain difficulty or on the contrary a greater efficiency; it can also give you insights on the functioning of your supply chain. Acknowledging this data is helpful when you want to allocate resources more efficiently. You might as well need such information to dig deeper and categorise it: which orders are the heavier and need more people to be loaded? Are there others, on the contrary, that do not require a lot of workforce but that are more time-consuming when it comes to load them? According to the answers you find, you can then take action with full comprehension of your transportation management.
Your fleet and the people driving it are your number one asset. This is why it is important to maintain it as efficient as possible, by always optimising the utilisation trailer capacity, and reducing at the same time the CO2 emissions in the environment and the fuel consumption. The management of the routes is another important aspect. The deliveries, as a last-step in the completion of an order placed online, are the demonstration of your company’s efficiency and reliability. They should be carried out in the timeframe originally given to your customer and with the correct order undamaged. Without all of these checkboxes ticked, the image of your business might suffer from it.
As a warehouse manager, you need to have an instant overview of your facility, and know in one glance whether your factory is meeting its goals and sustains a reliable performance. To carry this out, you need to track the right metrics and watch the operations. We have aggregated in another logistics dashboard example several KPIs to help you out with that.
Directly impacting the previous dashboard data is the On-time Shipments: if these ones are late, so will the loading be - and with the possibility of creating future bottle-necks- and so will the deliveries be as well. On-time shipment being the ratio of orders placed that are ready to be shipped within the time limit set, it is important to bring it as close to the hundred percent as possible. It indeed measures the performance in the management of your supply chain; if this metric is too low, that may translate trouble in the process between order placement and shipment, due to an increased demand that cannot be answered, or to planning processes that are not up-to-date for instance. The other KPI worthy to measure, once the on-time shipment is managed, is the Order Accuracy. Having a perfect order rate as high as possible will ensure satisfied customers that will come back to your services, and guarantee them to friends and family. A perfect order is an order processed, shipped and delivered without any incident in between placement and arrival at the customer’s. It is on time, neither damaged nor inaccurate. If managed correctly, you will also save money in avoiding losses in returned goods that need to be shipped again.
In this logistics dashboard example, you can also monitor your Operating Costs. These costs are embracing various aspects of your warehousing management, from the expenses covering equipment, energy consumed and material used, to more human-related costs like labour, shipment fulfilment and delivery. These operating costs will give you a great overview of the expenses required to process one order, and adjust the price accordingly so that your warehouse can sustain itself. It will also help you in identify the different entry costs and their evolution over time. Comparing them to the same period a year early can be an interesting source of insight.
Finally, the Total Number Shipments is a great metric to evaluate as it can serve as an indicator in the future: knowing the shipments trends over time enables you to be better prepared in terms of human workforce and inventory storage when rush hours of the day or rush periods of the year are upcoming.
The bottom line of this logistics dashboard being of course to have a better warehouse management that enables smooth operations, increasing efficiency and growing revenue.
To deal with today’s global economy and the many challenges it is made of, logistics companies need to rethink the supply chain and transform it into a data-driven value chain. Our last logistics dashboard template will focus on the supply chain and inventory management.
Starting by analysing the Inventory-to-Sales ratio, you can have a first performance barometer, as it is a good indicator when it comes to dealing with the unexpected. This metric is the ratio between the value of the items that are in stocks divided by the total value of the sales orders you are fulfilling; the objective is usually to maintain it low. Combine this metric with the next one, Inventory Turnover, and you have a great overview on the financial stability of your business. The inventory turnover will measure the number of times your organisation manages to sell its entire inventory in a year. This is a good efficiency index, as well as an important indicator on your demand and how you answer it: good buying practices, good time shipment time management, etc. The higher your turnover rate is, the better. A low turnover rate translates an incapacity in turning your goods into sales.
The third KPI of this logistics dashboard is the Carrying Cost of Inventory, that measures the cost of storing and maintaining your goods in stock. Expressed as a percentage, it evaluates the capital costs, the storage space costs, inventory services costs, and the inventory risk costs. The annual amount of these costs is summed up and divided by the average inventory investment, and it is commonly accepted that it values ranges between 20-25% of the inventory value on hand. Maintaining inventories is necessary for any organisation, but the question is to know how much of this inventory is obsolete or in excess? The objective is to reduce these costs, while having a high inventory turnover. At the same time, we can often observe empty shelves and racks in the warehouse, that are increasing the Out-of-Stock rate. This ratio is measured dividing the number of stock-outs when the customer placed the order by the number of items in stock. Keeping this ratio as low as possible is avoiding frustrated customers.
Last but not least, as it is another inventory-related KPI that will tell a lot about your inventory management: Inventory Accuracy. If your electronic version inventory does not match your actual physical inventory, it will harm your business probably more than stock-outs. It is of course normal to have discrepancies, but you must set a target and try as much as possible to keep your inventory up-to-date and this ratio as high as possible. Your business will then appear more reliable and you will avoid wasted money and retain customers.
Our final example is a warehouse KPI scorecard that tracks the entire order processing in logistics. Better known as pick and pack, it is basically the procedure in which a worker finds the item from an order in the warehouse and puts it in a box or other type of packaging to be shipped to the customer. Thanks to advanced picking and packing analysis and techniques, business like e-commerce or retailers can efficiently manage their supply chain as well as save money and time with effective processes.
Our pick & pack dashboard example is divided into 4 big areas to measure performance: financial, effectiveness, utilisation, and quality. Starting off with the financial section, we first see the costs of pick and pack, this is referred to all the costs related to the picking and packing process. Alongside this metric is the costs of returns which is basically how much money is the company spending when a client returns a package, this should always be as lower as possible since returns are one of the most expensive processes for your warehouse. Next, the dashboard breaks down these costs for the 3 different lines. Tracking each line separately allows you to try different methods for picking and packing and monitor which one is more effective cost-wise. If you are using the same method for all lines but you see that one of them is underperforming, you can analyse it in detail to find the reasons and take the right actions to optimise it.
Going a little deeper into the costs of resources comes the utilisation part of this pick and pack warehousing dashboard. First, we see the costs of packaging materials, the goal here is to make sure you don’t spend more materials than you need to since it can increase the costs of your entire pick and pack process. Additionally, the environmental aspect of packaging is a critical issue for clients and your company should not stay behind. Next to it, we have the equipment utilisation in a percentage, this helps you understand if your equipment is enough to reach the expected performance of your warehouse. A higher equipment utilisation than 90% could mean that your employees have to wait in line to use a machine delaying the whole pick and pack process.
Moving on to the right side of the dashboard, we have the effectiveness section which aims to track the average picking time and the average packing time. Just like in the financial area, these metrics are also useful to understand the productivity of your employees as well as the effectiveness of your logistics processes. Finally, the quality section is directly related to the satisfaction area of your logistics warehouse. The picking accuracy tracks the percentage of shipped orders that were accurately picked, and the return rate tracks the percentage of wrong items delivered to customers. Having efficient picking accuracy techniques in place can help your business significantly reduce the costs of returns.
This list of logistic dashboard examples should help you understand the power of data visualisation for performance tracking and the optimisation of several logistics processes. If you want to start building your own professional logistic dashboard, try our dashboard software for a 14-day trial, completely free!
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